You sold ten visits. We count them at the door.
Passes carry a visit count, an expiry date, and a list of which doors they open. Staff scan with a phone. No hardware, no spreadsheet.
Problem
A pass is easy to sell and hard to track
Once access is limited to a number of visits, a date, or certain doors, someone has to check it every time. The tools for that are either a paper card or something built for a stadium.
Pain one
One card, four people
A pass sold to one person is easy to hand around, and at the desk there is nothing to check it against. The limit you sold and the limit you get are different numbers.
Features
A count, a date, and a list of doors
Set the limits once. Every scan checks them.
Visit-count passes
Sell a package of ten entries. The count comes down at the door, and a scan that already happened is never counted twice.
Time-bound trials
A pass valid for thirty days. It expires on its own, so you do not chase anyone down.
Service-specific permissions
A pass that opens the gym and the pool but not the sauna. Set it once per gate, and every scan checks it.
Use cases
Eight shapes this fits
Different venues, one pattern - access you hand out that runs out.
Hotels and resorts
A gym and pool open to locals from November to March, sold at the front desk across three shifts.
Seasonal pools and lidos
A ten-entry card at the gate, for a business that operates twelve weeks a year.
Leisure centres
The ten-swim card, off cardboard and onto a phone.
Campsites and holiday parks
Showers, laundry and the pool block on one pass, scanned by seasonal staff.
Spas and bathhouses
A pass that covers the pool but not the sauna.
Soft play and climbing walls
Ten-visit cards that run for the school holidays.
Contractors and vendors
Twenty people, one service door, weekdays only, for six weeks.
Passes without a door
A book of ten range buckets or karting sessions, counted down the same way.
This works where someone is already at the door with a phone. If the entrance is unattended and needs an electric lock to open, this is not the tool.
Scenario
A winter pass, from setup to the last visit
Create
A hotel builds a Winter Pass in Wardentry: ten visits, valid through March, pool and sauna open 2-6pm on Tuesdays and Thursdays, gym available anytime.
Distribute
The system generates unique QR codes. The owner sends them by email, ready to share.
Scan
A member arrives. Staff scans the code with a phone. The door opens.
Enforce
After ten visits or the expiry date, the pass stops working. No manual counting.
Ten visits
Counted, not guessed
Set the count, the expiry and the doors. Staff scan with a phone, and the pass stops working when it runs out. No hardware to install.